As defined in the registration information package, there are two (2) major program groupings within the KYBA, house league and competitive. All players initially register in the house league program and if they’re selected for a competitive team, they are transferred into the competitive program.
The house league fee is the basic player fee and paid by everyone, regardless of whether they play house league or competitive. This basic fee is specific to the division in which the player is registered and the date the player registers. The house league fee covers practice gym / game time, equipment depreciation / replacement, player insurance and general KYBA operating expenses. This fee is set annually by the KYBA Executive to offset the budgeted expenses for the season.
House league fees are dependent on the time at which the player registers. Early registration is offered to KYBA’s returning players if they register before July 1st. The early house league fee is typically $15 less than the annual fee. After early registration is complete, registration is opened to new players when the registration form is posted on the website (see Registration). After the late date, registration fees increase again because the additional equipment (e.g. balls, shirts, …) must be purchase a regular rather than discounted prices.
| Division | Year Of Birth | Annual Fee After June 30 2010 |
Late Fee After Sept 28 2010 |
|---|---|---|---|
| SmallBall | 2004-2005 | $115 |
$130 |
| Novice | 2001-2003 | $160 |
$175 |
| Atom | 1999-2000 | $160 |
$175 |
| Bantam | 1997-1998 | $160 |
$175 |
| Midget | 1995-1996 | $160 |
$175 |
| Juvenile | 1992-1994 | $160 |
$175 |
Starting this season, the KYBA is revising the competitive player fees in order to more fully cover expenses associated with competitive team operations. In previous seasons, a token fee (previously $15 per player) was collected by the competitive coaches and subsequently transferred to the KYBA from the team account. This fee was implemented to address, at least in part, the additional practice gym time and the cost of expensive competitive uniforms
The variance in operating cost between a house league and competitive team (in the 2010 season) is approximately $100 per player. The revised competitive fee of $125 replaces the $15 per player, which addresses increased expenses including reimbursing competitive coaches for some of the expenses incurred as coaches. Unlike the original $15 fee, the revised competitive fee will be collected by the KYBA at the time of registration. A post-dated cheque for the competitive fee is required at the time of tryout. The cheque date for the competitive fee is October 11, 2010.
There are two (2) types of service fees charged by the KYBA, tryout and program fees:
- The tryout fee is paid by everyone who tries out for a competitive team. This fee is non-refundable.
- If the player is registered with house league fees paid before the tryout, the tryout fee is part of the house league fee. If the player makes the team, there are no additional house league fees owing. If the player doesn’t make the team and is placed on a house league team, there are no additional house league fees owing. If the player doesn’t make the team and decides to withdraw, refunds are assessed according to our withdrawal / refund policy. Tryouts are considered as team participation.
- If the player is registered but his / her basic fees are not paid before the tryout, the non-refundable tryout fee must be paid at the tryout. If the player makes the team, they pay the basic (annual) fee less the tryout fee. A post-dated cheque for the balance of basic (annual) fees is required at the time the tryout fee is paid. If the player doesn’t make the team and is placed on a house league team, the post-dated cheque will be processed when assignment to house league is made. If the player doesn’t make the team and decides to withdraw, the tryout fee is retained by the KYBA and the cheque for the balance of basic (annual) fee will be shredded.
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The cheque date for the balance of basic (annual) fees is October 11, 2010.
Please note that players with fees-in-arrears are not eligible to pay just the tryout fee and must pay the entire annual basic fee for the current year (as well as clearing the arrears) before they can be admitted to the tryouts (see Fee Payments: Rules & Guidelines).- Program fees are charged to players who withdraw from the KYBA and depend upon whether the player has practiced and / or played with his / her team, and the date that the player’s withdrawal was processed. This program fee can range from approximately 10% to 100% of the annual house league fee. Please consult the Withdrawal / Refund policy for further clarification.[Back to top]
The KYBA will issue Fitness Tax Credit Receipts for the current tax year during the last week of January. This receipt will only cover fees paid on or before December 21st. On the registration form, parents are requested to verify the name and mailing address of the parent or guardian that the receipt is to be issued. The KYBA will only issue receipts to the person (or the spouse) who originally paid the fees. The KYBA will only issue a single receipt for each cheque or cash payment.[Back to top]
There are three (3) time periods in the KYBA registration cycle where the amount of basic fees paid are different. Firstly, the KYBA offers early registration to its returning players (and siblings). Pre-printed forms containing current player information are mailed to players registered in the previous season, on or before June 7th. If players return their parentally authorized forms with fee payment before July 1st, they pay the early registration fee, which is typically 10% ($15) less than the annual fee. This early registration fee is extended to siblings of returning players who register with their sibling(s) before July 1st. After June 30th, players pay the annual fee until the close of regular registration, which is marked by the late registration date. The late date is usually fourteen (14) calendar days after the face-to-face registration event usually held on the 2nd Saturday in September. These dates are published on the KYBA website. After the late date, players must pay the late fee, which is typically 10% ($15) more than the annual basic fee. Fees are set for each division based on the length of the season and other requirements such as gym usage and equipment used. Also, the basic fee assessment is based on the date the fee is paid, not the date that registration forms are submitted. For example, players may not send their forms before July 1st, pay their fees in September and receive the early registration discount. Players paying fees in the fall before the late date will be assessed the annual registration fee.
Starting in the 2010-2011 season, players may elect to pay only the tryout fee of $15 (except players with fees-in-arrears, see below) but this year, players must submit two (2) post-dated cheques to cover the balance of their basic fees and the competitive fee ($125). For players selected for a team, these cheques will be processed (2 weeks apart) starting seven (7) days (Oct 11, 2010) after the posted close of tryouts. Cheques for players not selected will be shredded.
Payment by cheque (or money order) is the preferred payment method since the KYBA treasurer has a traceable bank transaction and parent / player may use their cancelled cheque as a receipt. Payment by cheque (or money order) is the only accepted method of payment for mail-in registration. Cash for basic house league fees is accepted only at the face-to-face registration event or when hand-delivered to the KYBA Registrar.
Should any cheque for the basic player fee, be returned from the financial institution as NSF (Not Sufficient Funds), the parent / player will be notified by the Registrar. The parent / player must remit the fee in cash or certified cheque to the KYBA Registrar within seven (7) days from the date of notification. If payment is made with the seven (7) day grace period, the KYBA will waive the $5 NSF fee. After this time, the player / parent must pay the standard fee plus the $5 NSF fee. If the fees remain unpaid after December 21st, the player’s status will be indicated in fees-in-arrears. Fees-in-arrears may be settled up to March 1st. After this date, the fees will be deemed unrecoverable in the current season. For players with fees-in-arrears after March 1st, registration in the subsequent year will require the player to pay the fees-in-arrears for the previous year and the applicable standard fees for the current year, up-front prior to being admitted to the program. Players with fees-in-arrears after March 1st will not receive a pre-print form in June and are therefore not eligible for the early registration discount. The KYBA executive reserves the right to suspend players with fees-in-arrears.
To further clarify the possible change in fee assessment, please note that once the returned cheque is posted, the player’s fee payment status returns to Unpaid. It is as if the fees had never been paid. If the replacement payment has not been received within the seven (7) day grace period, then the fee assessment will change to reflect the date of the notice. For example, if the returned cheque covered the annual basic fee but the replacement payment was not received until after the expiry of the seven (7) day grace period and after the late registration date, then the fee assessment would be the late basic fee.
Fees-in-arrears may be settled up to March 31st. After this date, the fees will be deemed unrecoverable in the current season. For players with fees-in-arrears after March 31st, registration in the subsequent year will require the player to pay the fees-in-arrears for the previous year and the applicable basic fees for the current year, up-front prior to being admitted to the program. Players with fees-in-arrears after March 31st will not receive a pre-printed form in June and are therefore not eligible for the early registration discount. Players with fees-in-arrears wishing to tryout for a competitive team will NOT be offered the competitive only payment option where only the tryout fee is paid prior to the tryout. They must pay the fees-in-arrears for the previous year and the applicable basic fees for the current year before they can be admitted to the tryout. Beginning in the 2010 season, unregistered players who have been permitted by their coach to remain on the team after December 21st, are listed in the Registration system and will be treated the same as a registered player with fees-in-arrears. The KYBA executive reserves the right to suspend players with fees-in-arrears.
All fees-in-arrears are posted as late fees regardless of the date the registration form(s) were submitted.
With exception of fees-in-arrears, no carry-over balances (positive or negative) will be held between playing seasons regardless of the circumstances. If a player is eligible (see Withdrawal / Refund Policy) for a refund, he / she will receive the refund during that playing season. No fee credits will be held against future seasons regardless of the circumstances.
Please consult the Withdrawal / Refund Policy, which defines the level of refund available to a player wishing to withdraw from the KYBA program.[Back to top]
The player information system automatically matches the fee assessment, which is based on the player’s division and date of registration, with amount paid by the parent. If the amount’s differ, the system indicates an over / underpayment and the amount against the player’s record. If the differential amount is more than $15, additional monies are requested or the overpayment is refunded. As you may guess, underpayment is common while overpayment is an extremely rare event (2-3 players per season). If additional fees are not remitted by December 21st (January 15th for Juveniles), the balance owing is logged (automatically) as fees-in-arrears.
The player information system records (and totals) up to six (6) fee payments individually for both cash and cheque(s) to permit single parents with limited incomes to pay fees in installments between September and December. Each cheque submitted for player fees is automatically assigned an individual cheque number by the player information system, which is logged against the player record(s). All cheques not directly associated with an individual player registration are recorded separately and are automatically assigned a cheque number from the non-player number pool. The cheque / cash handling system (Cheques) and the player information system (Reg.System) are separate systems, which interact and audit each other. Each cheque and cash payment is individually matched, in both systems, to a deposit in the KYBA account. The Cheques system automatically generates the deposit forms for all revenues passing through the player information system. Each deposit is verified against the account statement. Consequently, fees cannot have been paid and not noticed or recorded.[Back to top]
If a player / parent has special needs with respect to KYBA fees, please contact the KYBA Registrar. [Back to top]
Kanata Youth Basketball Association.
www.kanatabasketball.ca